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March 5, 2024

Top 5 Best Notion Templates For Web Designers (Project Management, OpSys, CRMs)

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Having the right Notion template can significantly elevate your freelancing or agency game. In this video, we'll explore five exceptional templates available for immediate download via the links in the description. The first four templates, along with their timestamps provided below, offer user-friendly interfaces for easy navigation. The fifth template, although more advanced, stands out as the best option.

Operating System By The Futur (5th)

1) Project management system

Here is the link

Creating a simple project management system is a great way to streamline your freelance work or agency tasks. For instance, using tools like Notion can help you set up an administrative hub to manage projects efficiently. In this system, you can organize projects by different categories like marketing, business, products, etc. Each project entry includes details such as start date, due date, status, project lead, team members, and associated tasks. By assigning tasks, setting due dates, and tracking progress, you can effectively manage your projects and stay on top of deadlines. This structured approach allows you to organize tasks, monitor progress using a Kanban board, and track timelines to ensure everything stays on track.

2) Proposal Template

Here is the link

The proposal is unique—it's not a project management tool; it's a simple proposal. Notion provides excellent flexibility for customization tailored to each client. For example, we feature the scope of work at the top and showcase recent projects below as part of our portfolio. Following that, timelines and milestones are outlined for easy adjustments. Let's kick off with a Discovery call, a quick process taking only a couple of days.

Moving on, let's delve into the breakdown of pricing for digital marketing, graphic design, and UX design services. This structured approach allows us to present a straightforward proposal to our clients. This template is highly customizable, as illustrated below, with the option to tailor monthly plans according to specific client needs.

Further down, we detail terms of engagement, providing extensive room for customization. Once finalized, sharing the proposal with clients is seamless, with the ability to publish or preview the document effortlessly.

From a client perspective, the proposal stands out with a clear timeline, transparent pricing breakdown, design samples, and monthly cost projections. This method offers a simple yet impactful way to convey information effectively.

3) Webflow Proposal Checklist

Here is the link

Next is a file I've created on how to price a webflow project. This resource can guide you during discovery calls, helping you understand the client better. It covers essential aspects like client details, company name, values, challenges, services needed (design, build, SEO), competitors, timeline, budget, and specific requirements such as CMS, e-commerce, hosting, and more. As you fill in these details, you gain a clearer picture to budget and price the project effectively. Once completed, you can share this estimate with the client, proposing a project cost between anywhere from $0 to $10,000. This method serves as a structured proposal template, enhancing client communication and project planning. Leveraging Notion's templates, you can easily create detailed proposals tailored to each client's needs. By compiling information gathered from calls, you can streamline the proposal process seamlessly. Lastly, the Notion Simple CRM offers a simplified approach to managing client relationships.

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4) Client Pipeline

Here is the link

Establishing a pipeline containing all your clients and projects is a highly effective method to monitor all incoming and outgoing activities. Often, you may receive numerous leads and later wonder about a certain lead that seemed promising but eventually faded into oblivion. Keeping a detailed record of your tasks and client interactions is invaluable.

As you progress down the pipeline, the stages of contact, negotiation, quotation, closure, and potential losses become more distinct. Tracking these interactions allows you to gauge your success rates and identify areas for improvement. Evaluating the outcomes enables you to calculate your win percentage and assess the effectiveness of your strategies. Without a reliable tracking system, it becomes challenging to evaluate your performance and make necessary adjustments. Therefore, this method serves as a valuable tool for monitoring your progress.

5) TheFutur's Opsys

Here is the link

This template represents an advanced system developed by TheFutur’s YouTube channel focused on design and web design, which has greatly inspired me. It serves as an excellent toolkit tailored for freelancers, agencies, and individual designers alike. Let's delve into its features.

On the left side, we find a bar indicating process storage, page navigation, tasks categorized by priorities, calendar scheduling, and completed tasks. For now, let's focus on the task board. This tool is remarkably impressive as it functions as a personalized version of Jira or Asana within Notion. The versatility of this tool is truly remarkable, as demonstrated by the sample branding project template I've set up. By creating a new project, you can choose from various templates, such as the branding template. Similar to previous templates, this one offers diverse project views, status updates, and client details.

The interlinking of pages enhances the template's value, making it a worthwhile investment. The client card feature, for instance, includes fields for primary contacts, linked projects, asset requests, feedback notes, billing, and legal information, providing a comprehensive overview of client interactions. Venturing into the realm of information organization, this platform serves as a hub where all client-related details converge. Whether it's contact information, website links, provided assets, or project specifics, everything finds its place in this unified space. Such consolidation ensures clarity for both clients and users alike, fostering a seamless understanding of ongoing activities.

On the client side, we delve into the project timeline, pinpointing key milestones like the actual start and completion dates. This flexibility allows for easy adjustments to accommodate shifting schedules, shaping a fluid project trajectory. Notions of ownership come into play, with the project lead assuming the assigned role, streamlining accountability. Progress markers, quantified in weeks, map out the journey towards project completion, while tasks, defined as week-long endeavors, drive the operational rhythm.

Beyond the logistics, a project overview captures the essence of the endeavor, encapsulating its core narrative. A creative brief and associated resources enrich the project landscape, enhancing the collaborative process. In the realm of task management, a structured approach unfolds, guiding users through onboarding, discovery, identity building, and project delivery. This systematic workflow, tailored for branding projects, offers a roadmap for success, ensuring a methodical progression. Customizable task attributes, from completion dates to resource allocation, empower users to fine-tune their project strategies. The task board, a visual representation of progress, categorizes tasks into actionable segments—ready for review, in progress, or needing attention—facilitating streamlined project management.

Embracing the freelancer operating system, this template resonates with solo practitioners and studio collaborators alike, fostering a shared workspace for efficient output. The tool's utility extends to email management, providing pre-designed templates for various client interactions, streamlining communication and reinforcing professionalism. By embracing this structured approach, users instill confidence in clients, showcasing a robust system that prioritizes organization and clarity. This not only accelerates project timelines but also cultivates a sense of trust and reliability, essential for successful client relationships.

The inclusion of goal setting and key results further refines project objectives, aligning them with overarching business strategies. The interconnected nature of tasks, goals, and projects fosters a holistic approach to project management, ensuring alignment with broader objectives. The pipeline feature offers a snapshot of project performance metrics, tracking progress over time and guiding decision-making.

By adopting this comprehensive framework, users can navigate complex project landscapes with ease, ensuring efficient project delivery and client satisfaction. Whether managing a single project or juggling multiple endeavors, this platform equips users with the tools needed to streamline workflows and drive project success. Embracing the power of organization, communication, and goal setting, this template empowers users to excel in their project management endeavors.